AshbyATS scope, costs and alternatives

Where this ATS fits

The vendor places Plus in the 101–1,000-employee range, matching this 200-person scenario. Foundations is for up to 100 employees; its displayed starting configuration should not price the larger company.

All plans have inactivity and consent rules configurable by Organization Admins. Additional rules can use locations and other criteria. Lead and archived-applicant rules have different starting events; rules identify records requiring action.

Price the proposed plan

Plus is quoted on company size, usage and commitment. The page's displayed $400/month belongs to a configurable Foundations offer. Ashby Analytics for an existing ATS is a separate product, not an All-in-One subscription. Additional sourcing lookups and candidate enrichment can cost extra.

What changes the decision

Ashby explicitly says flagged candidates are not automatically anonymized or deleted. Staff must take action. If multiple rules apply, the longest retention period controls. An overridden date can take precedence, including during CSV imports.

• No scenario-specific price or verified implementation effort.
• Feature-grid icons do not justify assuming every capability is included on Plus.
• Reporting usability and migration quality were not tested.

What to demonstrate before buying

Ask the operator to reproduce a recurring vacancy report, import a small synthetic candidate file with original consent dates, then show a multi-country candidate in the violation queue. Assign an owner and review frequency before migration. Quote Plus, migration and usage allowances together.

• Greenhouse: Compare a structured hiring workflow with optional automatic anonymization.
• Recruitee Advance: Compare when collaborative hiring and a multilingual careers site are the central requirements.

Country-specific connections and plan limits

Custom reports explicitly require Plus, Enterprise or Legacy Plus.

Foundations headline is not the price for a 200-person company needing custom reports.

Evidence: Ashby custom reports and plan eligibility · Ashby pricing

Which alternatives belong on your shortlist?

• Tellent Recruitee

  Start is capped at five active job posts. Advance documents unlimited postings, multi-language/multi-location support and a branded multi-page careers site, so its published scope is closer to this European scenario.

  Trade-off: the retention clock starts at application. When profiles merge, the latest application determines retention; manually specified periods can take precedence through the furthest date. Support states GDPR automation is available on Advance and Optimize.

• Greenhouse

  Core documents interview kits, scorecards, scheduling, reporting and SSO. A European employer adding brands or offices should compare Plus, while audit requirements may justify Pro.

  Trade-off: current documentation supports automatic anonymization if enabled; with it disabled, action is manual. Moving a candidate back into consideration can reset the timer. Activity Notes require explicit inclusion to remove names from that field; selected anonymized data also disappears from reports.